What administrative steps and documents are needed when setting up a company in Luxembourg? Before launching your business, you need to gather a set of mandatory documents and follow several important steps.

Setting up a company in Luxembourg: required documents for an SARL-S, SARL or SA

The most common legal structures in Luxembourg are the S.à r.l.-S (simplified limited liability company), S.à r.l. (limited liability company), and S.A. (public limited company). For these structures, certain documents are always required.

1. Founders’ identification

Each shareholder or partner must provide:

• A copy of a valid ID card or passport
• Proof of residence

2. Draft articles of association

This is a founding document of the company. It defines:

• The company name
• The business purpose (type of activity)
• The registered office address
• The share capital and its allocation among partners
• The company’s duration

This draft will then be validated by a notary.

3. Proof of capital deposit

Before the notarized deed, the share capital must be deposited in a professional bank account in the name of the future company. The bank then issues a capital deposit certificate, which is mandatory for the next steps.

4. Proof of registered office

The company address must be clearly defined from the start. The main options are:

• A private address owned by a shareholder
• A rental in a traditional office
• A commercial address in a coworking space like Colors

5. Appointment of managers

This document specifies who will manage the company. It must include:

• The identity of the manager(s)
• Their powers and responsibilities
• Their acceptance of the role

Documents needed for the notary appointment

Setting up a company in Luxembourg requires a notarized deed. For this appointment, you must provide:

• Draft articles of association
• Capital deposit certificate
• ID and proof of residence of founders
• Proof of registered office
• Appointment of managers

The notary checks all documents, registers the company, and issues the deed of incorporation.

Registration with the Luxembourg Trade and Companies Register (RCS)

Once the notarized deed is signed, the company must be registered with the RCS. The following documents are submitted:

• Notarized deed of incorporation
• List of shareholders
• RCS registration form (available on guichet.lu)

This registration formalizes the company’s legal existence.

Obtaining an establishment permit

To operate a commercial or craft activity as part of setting up a company, an establishment permit is required. The documents vary depending on the activity but usually include:

• A recent criminal record extract
• Proof of qualifications or professional experience
• A copy of an ID
• A detailed description of the planned activity
• Proof of registered office

The application is submitted online via Myguichet.lu

Additional documents depending on the activity

Certain specific activities may require:

• Diplomas
• Registration with a professional chamber
• Sector-specific authorizations

Who can help for setting up a company?

As a business center, Colors only provides workspaces and cannot assist for setting up a company.

House of Entrepreneuship can offer guidance and answer all your questions.

Why choose a coworking space for your registered office?

Choosing a coworking space like Colors to register a company’s address allows you to:

• Have a professional address immediately available
• Avoid the high costs of a commercial lease
• Access additional services: meeting rooms, offices for rent starting from €199 excluding VAT per month

This solution is ideal for entrepreneurs, freelancers, and SMEs in the early stages of their business.